Bradford Homeowners Association

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A Covenant Community

June

Bradford HOA June Meeting Minutes

June 14, 2009
Meeting Started: 3:00 p.m.

Those Present: Cherryl Cox, Mike Welty, James Barnes, Don Mallonee, Rick Gibson, and Steve Slack.

President:

  • Cherryl initiated conversation regarding the BHOA newsletter and hard-copy vs. electronic options.  Board discussed several options.  Additional options were tabled.

Secretary:

  • Meeting scheduled reviewed for the summer. 
  • Check fall schedules for additional meetings

Treasurer:

  • Rick briefly went over the financials in general and discussed current monthly account maintenance fees and checking into other banking options. 
  • Rick answered a couple of specific budget questions.

Collections:

  • Prier (2729 N. Keith Ct.) payment plan was presented to board $35 per month through December 2010.  Cherryl made a motion to accept the proposal, Mike seconded the motion and it passed unanimously (6-0). 
  • Status of Hickman payment plan discussed briefly—CHERRYL TO FOLLOW UP.
  • Currently have 5 homeowners that owe $724+ in dues/payments (Hickman, Mason, Hitchcock, Mireles, Queen) – Mike made a motion to provide the funds for 5 lawyer letters to these homeowners.  Steve seconded the motion and the motion passed unanimously (6-0).

Commons:

  • Sprinkler issues that Suburban is looking into on Keith (and additional sprinkler, grass, and timer concerns). 
  • The need for a “commons” leader for the HOA was discussed and BOARD TO FOLLOW UP and brainstorm possible candidates.
  • Concerns similar to the sprinklers have also been expressed to Suburban about mowing and edging.  Rick has been following up with Suburban—follow through has been the problem. 

Architectural:

  • Two new members added to the arch committee (Michael McCaslin, Scott Raines). 
  • Two letters have been sent out recently regarding one house without a yard and another yard that is not consistently mowed. 
  • Board discussed follow up with both properties. 
  • James asked several question regarding arch process and procedures and the board affirmed the policies, letters, and fees for properties violating BHOA covenants.

Pool:

  • Board discussed the pool gate and closer in place and the need for new closer and/or gate. 
  • CHERRYL TO FOLLOW UP and contact fence company. 
  • Cherryl mentioned the future option of constructing a roof over the picnic area at the pool—to be put in next years budget possibly.

New Business: 

  • Monday, October 12 for fall Bradford homeowners meeting, 7:00 at WCC. 
  • CHERRYL TO FOLLOW UP with dates for the remaining HOA meetings. 
  • CHERRYL also mentioned the graffiti on the wall and sign along Tyler. 
  • Mike made a motion to spend no more $750 the “realtor-type” signs for work day, annual meeting, and two new banners for annual garage sales.  Steve seconded the motion and motion passed unanimously (6-0).  Mike and/or Cherryl TO FOLLOW UP.

Meeting Ended: 4:51 p.m.
Minutes Recorded By: Steve Slack